From the course: Running Live Events and Webinars with Microsoft Teams

Steps to a successful structured meeting

From the course: Running Live Events and Webinars with Microsoft Teams

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Steps to a successful structured meeting

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Whether you are holding a webinar or a town hall, the steps are broadly the same. So as we begin, let's walk through those steps so you can anticipate what we're going to be looking at together. The four broad steps for a successful structured meeting are scheduling the meeting, inviting attendees, which might include promoting the meeting if it's a public meeting, producing the meeting itself, and then following up after the meeting. Let's dive just a little bit deeper into each of these four steps. Scheduling the meeting involves creating the meeting in Microsoft Teams. It also involves inviting the meeting team, including people who are going to be presenting in the meeting. That happens as part of the meeting scheduling, and then finally setting whatever specific options you have for this meeting that are different from the meeting defaults. Now the meeting is scheduled. You might invite specific individuals to the meeting, and if you had a public meeting that you only wanted the people you invited to be able to join, you would invite them at this stage. Next, you're going to promote the meeting on social media, if it's a public meeting. And then you will share the meeting link so that people can use the link to attend. Producing the meeting is showtime. You're going to kick off the live stream, bring presenters and their content to the screen so that your audience can see them. If you decide to hold a Q&A, that will also have to be managed during the meeting. And when the meeting is done, you will end it. After the meeting, though, there's a little more work to do. There are meeting reports. For example, for a webinar, you can find out who attended and how long they were there, and meetings are automatically recorded. And if you choose to, you can share those links to the meeting recordings for people who attended or perhaps for people who were unable to attend. So this is our basic four step. We will walk through these steps first with town halls, and then we'll talk about team webinars and specifically the features that are a little different in webinars than they are for town halls.

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