Events Assistant
Project Syndicate is seeking a highly organized and creative Events Assistant to support the coordination, promotion, and execution of our digital and hybrid events. This role requires a detail-oriented individual with strong project management skills, and, preferably, experience in marketing or communications. The ideal candidate will assist with event logistics (audience invitations, speaker management, and catering arrangements, etc.), marketing campaigns to support PS Events, and on-site coordination to ensure successful event execution. Between events, this role will assist with other Project Syndicate marketing and communications activities.
Core Responsibilities
General Marketing & Promotion:
- Assist in developing and executing general marketing campaigns across digital channels.
- Create and manage social media, email, and other promotional copy and assets.
- Track marketing performance metrics and suggest improvements for future campaigns.
Event Marketing & Sales:
- Assist in developing and executing event marketing campaigns across digital channels.
- Create and manage social media, email, and other promotional copy and assets.
- Track marketing performance metrics and suggest improvements for future campaigns.
- Create post-event reports for internal and external use with metrics on impact and reach (both digital metrics and in-person metrics, such as attendance).
- Create promotional materials for event sales cycles.
- Ownership of PS’ YouTube channel.
Event Organization:
- Communicate with stakeholders (sponsors, speakers, vendors, etc.) to manage logistics prior to the event and ensure awareness of event developments.
- Assist with event logistics, including venue selection, catering, and equipment rentals.
- Maintain event schedules and task lists to meet deadlines and ensure smooth operations.
- Manage event registrations, guest lists, and attendee communications.
Event Management:
- Support on-site event setup, execution, and breakdown.
- Act as a day-of point of contact for vendors, speakers, and attendees during events, promptly addressing any inquiries or issues.
- Assist with troubleshooting and problem-solving on event days.
To apply, please write to careers@project-syndicate.org with a CV and cover letter.